Home » Town Clerk

Town Clerk

Nicole M. Begin
585-599-4892 Ext. 1
Email: town-clerk@townofpembroke.org

Erika Gabbey
585-599-4892 Ext. 1
Email: deputy-clerk@townofpembroke.org
FAX: 585-762-8233

We now accept Credit & Debit Cards. There will be a minimal charge for use by the providing vendor.

Registrar of Vital Statistics, Dog Licensing, Hunting & Fishing Licensing Agent

Hours: Monday – Friday ~ 8:30 A.M. – 4:30 P.M.

Town Fees:

Marriage License $40.00 Land Separation $10.00
Certified Copies $10.00 Paper Copy of Zoning Law $10.00
Genealogical Search / Copies $6.00 Cemetery Fee Schedule [PDF]
Public Hearing $50.00

Dog License:

$5.00 spayed/neutered

$13.00 unspayed/unneutered

Proof of rabies vaccination & spay/neuter required

Community Center

Please review the Town calendar to confirm availability of the hall and/or kitchen.

Community Center Hall only OR hall with kitchen: Community Center Application [PDF]

Community Center Kitchen only: Community Center KITCHEN ONLY Application [PDF]

Hunting and Fishing Licenses

Please check out all that is offered at NYS DEC Website – http://www.dec.ny.gov/index.html

Conservation Licenses – Hunting and Fishing License fees set by state. Anyone wishing to purchase a hunting or fishing license over the internet can now do so. You do not need to be an existing customer. To do so, go to – http://www.dec.ny.gov/63.html


Mandatory Hunter Education: A hunter education course is required for persons who cannot show proof that they have ever possessed a hunting license. The general course is a minimum 10 hours in length. DEC honors hunter education certificates and sporting licenses from all other states and countries.

Mandatory Bowhunter Education: Hunters wishing to bowhunt for Big Game must take an additional 8 hour minimum bowhunter education course. DEC also honors bowhunter education certificates issued by:

• National Field Archery Association or National Bowhunter Education Foundation or International Bowhunter Education Program issued in 1974 or later in any state or country,
• Any state or provincial fish and wildlife agency (certificate or card must specify the course was for bowhunting and not a general hunting course with a bowhunting segment),
• Ontario Bowhunters Association (on green or brown letterhead stationery with moosehead-bow and arrow emblem until July 31, 1987), or
• Ontario Federation of Anglers and Hunters (on letterhead after August 1, 1987).

To access current fishing and Hunting/Trapping guidelines
Fishing – http://www.dec.ny.gov/outdoor/7917.html
Hunting/Trapping – http://www.dec.ny.gov/outdoor/37136.html

Marriage Licenses

Marriage licenses are issued by the Town Clerk and must be obtained at least twenty four (24) hours prior to the ceremony and are valid for up to sixty (60) days. There is a $40 licensing fee for marriage licenses. Identification such as a driver’s license and a birth certificate are required. Both parties must be present together in order to apply for a marriage license. If either party was previously married, a death certificate or divorce decree must be provided to the Town Clerk as evidence that the marriage has been legally dissolved. After the marriage ceremony is performed the completed license is returned to the Town Clerk by the official who performed the marriage. The Town Clerk will mail the Marriage Certificate directly to the couple.

To make the process quicker, couples can fill out the Marriage Worksheet and bring it with them when applying for a Marriage License.

Marriage Worksheet [PDF]


Genealogy Requests

Birth, Death and Marriage records are available as far back as 1882. The fee for Genealogical copies is $6.00.  The Town Historical Society may have additional historical information and can be reached by phone at 585-599-4892 ext. 9 or writing to:

Pembroke Historical Association
1145 Main Road
Corfu, New York 14036

NYS Rules for Genealogy Request [PDF]

Genealogy Request Form [PDF]

Dog Licenses

All dogs in New York State must be licensed by the age of four (4) months. Proof of a current rabies vaccination is required. Spayed and neutered dogs are licensed at a reduced fee upon presentation of a veterinarian’s certification. The license fees are $5.00 spayed/neutered & $13.00 unspayed/unneutered. The license is renewable annually. Unlicensed & Dangerous Dog Fines set by NYS Department of Agriculture & Markets.

Birth Certificates

All births that occur in the Town of Pembroke are filed with the Town Clerk and a birth certificate is issued. Our birth records date back to 1882. The fee for a certified copy of a birth certificate is $10.

Application for a copy of Birth Record [PDF]

Death Certificates

All deaths which occur in the Town of Pembroke are filed with the Town Clerk. Death records date back to 1882. Certified copies are available to immediate family members for a fee of $10 per copy.

NYS Rules for Requesting a Death Certificate [PDF]

Death Certificate Request form [PDF]


The Town Clerk and Assessor are available during regular business hours to notarize documents for Town residents. Photo identification must be presented and the person whose signature is to be notarized must sign the document in the presence of the Notary and must take an oath or make an affirmation as to the truthfulness of the information contained within the document. There is no charge for this service.

Handicap Parking Permits

Handicap Parking Permit Application [PDF]

The Town Clerk issues Temporary and Permanent Handicap Parking Permits. A Physician Form must be completed verifying that an individual is in need of a Handicap Parking Permit. This form or a letter from the physician on his or hers letterhead must be presented to the Town Clerk as well as a Government issued photo I.D. License plates are issued through the New York State Department of Motor Vehicles.

Freedom of Information Law

The Freedom of Information Law provides rights of access to records reflective of governmental decisions and policies that affect the lives of every New Yorker. However an agency does not have to create a new document in order to provide the individual the requested information.

A Records Access application is filled out by the individual requesting the information. If possible you should supply dates, titles, file designations, or any other information that will help find the requested records.

Within 5 business days of the receipt of written request for a record reasonable described, the agency must make the record available, deny access in writing giving the reasons for denial, or furnish the written acknowledgement of receipt of the request and a statement of the approximate date when the request will be granted or denied.

Copies – $0.25 per page

A fee for copy of other records may be charged based upon the actual cost of reproduction.

Obtaining Records via Email:
The Freedom of Information Law (FOIL) (NYS Public Officers Law, Sec. 87, Article 6) assures the public’s right to obtain government documents and records. FOIL requests must be in writing and must contain the date, a clear description of the information being requested, the requestor’s name and mailing address, and the number of copies requested.

Click here to get a “PUBLIC INFORMATION REQUEST” fill-in form in PDF.

FOIL requests may be e-mailed: town-clerk@townofpembroke.org or USPS mail or hand-delivered to:
Town of Pembroke
Town Clerk
1145 Main Road
Corfu, New York 14036